C.U.I. Purple Fun · Training Card
CUI Handling — Shared Accounts Edition
1Headline
Label It or Lose It
2The Rule
Every CUI file must carry a visible [CUI] marker in its name and metadata, and live in a folder restricted to named, need-to-know users — never an open link.
3Real-World How-To
- 1Prefix CUI filenames with [CUI] so a glance is enough to spot them.
- 2Set folder sharing to named users or groups. No 'anyone with link.'
- 3Version files clearly: v1, v2, v3-final-CUI — no 'asdf.docx' allowed.
- 4Archive old CUI copies into a labeled, restricted folder — don't delete the trail.
- 5Run a weekly sweep: search for unlabeled files and tag them on the spot.
4Example Scenario
A shared folder labeled 'Misc' contains three years of contracts. One link was shared with a vendor in 2022 and never revoked. That vendor still has access — and no one knows what's in there. A purple label and a permissions audit would have caught it.
5Role-Based Exercise · 5 Min
Open your most-used shared folder. In 5 minutes, find one file that should be marked CUI and isn't. Rename it. High-five a teammate.
6Purple Fun Saying · Monster Quote
“If it ain't purple, it ain't labeled.”
ParablAI · CUIpurplefun SeriesShared Accounts